Real-time Stability, Quality, Efficiency, and Flexibility

The traditional labor model—rigid, siloed, and reactive—is struggling to keep pace with today's highly volatile business environment and the age of AI. Between high turnover, chronic absenteeism, economical instability, high interest rates, and the rising cost of labor, companies are facing unprecedented challenges. A new, more effective approach is emerging, one that embraces a blend of full-time and flexible workers, powered by real-time data and a unified management system. WorkWhile’s Newday addresses this opportunity of a blended workforce using technology and AI.

The Blended Workforce: Full-Time Stability Meets Fractional Flexibility

The old assumption that every role requires a full-time, 40-hour-a-week employee is outdated. Today, many roles are better suited for a mix of dedicated full-time employees and fractional, on-demand workers. This hybrid model gives businesses a powerful advantage:

• Elasticity: Scale your workforce up or down instantly to meet fluctuating demand, whether it's for a holiday rush, a large event, or a sudden change in customer needs. This prevents overstaffing and minimizes labor costs during slow periods.
• Specialized skills: Access a deep talent pool of skilled, vetted workers for specific tasks without the long-term commitment of a full-time hire. This is a game-changer for specialized roles like forklift operators, event staff, certified tradespeople, and more.

This model moves beyond the "gig economy" by treating every worker as a valuable asset, not just a transaction. For workers, it offers the flexibility to earn on their own terms, leading to higher satisfaction and retention.

Real-Time Management: The End of Painful Cycles

The days of twice-a-year performance reviews and delayed cost reports are over. In a blended workforce, real-time management is essential for success. WorkWhile's data-driven approach shows how continuous monitoring can revolutionize operations:

• Cost & operations management: With real-time data, you can see your labor costs per shift, per task, or even per minute. This allows you to make immediate adjustments to optimize scheduling and staffing levels, eliminating costly guesswork or have the system do it for you.
  • Performance management: Waiting for a bi-annual review, which may already be outdated, misses the chance to course-correct in the moment. Instead, managers can provide instant feedback that drives growth and builds trust. This continuous feedback loop helps stem absenteeism and churn before they turn into major problems. For example, a system can alert a manager if a worker is late, allowing for a quick check-in to resolve the issue and keep them engaged. According to the Bureau of Labor Statistics JOLTS report, July 2025 US average churn rate was 3.3% which annualizes to 33%. In some sectors, such as events and hospitality, and as shown below, the July 2025 churn rate was closer to 5.6% or 50% annualized. In either case, this means that a large fraction of employees are out the door before they even get their review.

By replacing slow, static processes with agile, data-driven systems, businesses can improve efficiency and foster a culture of instant accountability and continuous improvement.

A Unified System for All Workers

WorkWhile’s first customers were so enthusiastic about the platform they asked, “Can we manage our own employees on WorkWhile?” As a fast-growing startup, we had to focus and say no. But now, we can finally say yes. 

Managing a blended workforce can be complex, with different rules for full-time employees, agency hires, and on-demand workers. This complexity creates inconsistencies in scheduling, pay, and compliance, leading to frustration and inefficiencies. A unified management system solves this by providing a single source of truth for all labor:

• Consolidated schedules: A single platform to schedule all workers—whether they are full-time or fractional—streamlines operations and prevents scheduling conflicts.
• Equitable pay management: Pay is a top driver of worker satisfaction. A unified system ensures next-day pay for on-demand workers and manages all payroll for full-time staff, promoting fairness and reducing financial stress.
• Simplified compliance: With a single system, businesses will be able to easily track compliance requirements, regardless of a worker's employment status or hiring source (direct, agency, or liquid labor marketplace). This ensures adherence to complex labor laws and regulations, protecting the business and its workers.

PRO EM, a national events services company, acted as a design partner for Newday and helped guide its product development and direction.

“At PRO EM, our passion for excellence is reflected in the hearts of our team of professionals,  services we provide, and our constant adoption of technology to create memorable experiences for our clients," said Felisha Gerena, VP of Event Resources at PRO EM. “Newday by WorkWhile is truly a new beginning for our workforce management: one that brings AI-driven efficiency every day and presents our professionals with amazing opportunities every waking hour.” 

By bringing all labor under one roof, companies can maintain equity, quality, and efficiency, creating a workforce that is not only flexible but also harmonious and fair. The future of work is here, and it’s an integrated, real-time, and unified labor ecosystem.

WorkWhile’s Newday - The platform for the entire workforce

Newday by WorkWhile will be the all-in-one solution that addresses this opportunity of a blended workforce using technology and AI. Newday will help managers and workers handle the complexities of hourly and shift work. The platform's key features will include:

• AI-powered worker-to-shift matching: Newday will use WorkWhile’s proprietary AI to intelligently match the right worker to the right shift, ensuring optimal productivity and worker satisfaction.
• Consolidated scheduling: The platform provides a unified "single pane of glass" view, giving managers a clear and comprehensive look at their entire workforce schedule.
• Standardized attendance management: Companies can easily track attendance, punctuality, and no-shows, streamlining operations and ensuring accountability.
• Worker pay and compliance tracking: Newday will simplify payroll by accurately tracking hours worked and providing a clear record for both the company and the employee.

Ready for the future of AI-powered workforce management? Get in touch!